The Wheaton Blog

How Do I Tell My Employees We’re Moving Offices?

May 13, 2023 | Commercial Moves, Employee Relocation, Moving Guides & Tips

Moving offices is an exciting but challenging time for any company. While it signals growth, positive change and new beginnings, it also requires significant adjustment and transition for both you and your employees. Properly informing your employees about the move is crucial to ensure a smooth and successful transition. 

In this blog, we’ll provide you with practical tips on how to inform your employees about a company move, covering everything from when and how to break the news to highlighting the benefits and key information they need to know. By following these tips, you’ll be able to keep stress levels down and excitement up, ensuring a positive and productive start in your new location.

1. Notify Employees as Soon as Possible

When it comes to informing your employees about a company move, timing is crucial. You’ll want to give your employees ample time to adjust and prepare for the change. The best practice is to notify your employees as soon as possible, ideally 2-6 months before the move happens. 

The farther the move, the earlier you need to inform them. This will give your employees enough time to plan for the transition and make any necessary arrangements, such as finding a new commuting route or adjusting their schedules. 

Additionally, it’s important to ensure that everyone hears about the move from the company rather than from other sources, as this can cause unnecessary stress and confusion. So, make sure to tell everyone at once and be transparent about the reasons behind the move. By doing so, you’ll help your employees feel informed, respected and prepared for the change ahead.

People sitting around an office table.

2. Highlight the Benefits

Breaking the news about a company move to your employees can be a challenging task, but it’s also an opportunity to generate excitement and positivity. Do this by emphasizing the benefits of the new location and how it will impact the company and the employees. 

For example, if you’re moving to a bigger office, let your employees know how this will improve their working environment, boost productivity and allow for more opportunities for growth and collaboration. 

Similarly, if you’re moving to a bustling area or a nicer space, highlight how this will provide your employees with more access to amenities, networking opportunities and a more desirable location.

3. Cover Key Information

When informing your employees about a company move, it’s essential to provide them with all the necessary information they need to prepare for the transition. Whether you choose to make the announcement in person or in an email, it’s important to cover the following topics:

  • Timeline: Make sure everyone is aware of the timeline for the move, including when they need to start packing, the move date and the first day in the new office. This will allow your employees to plan ahead and avoid last-minute stress or confusion.
  • Packing instructions: Let your staff know what they need to pack, such as their personal belongings, equipment and office supplies. You may also want to provide them with tips on how to pack efficiently and safely
  • New office information: Give your employees a clear idea of what the new office will look like, including the address, parking options and commute routes. This will help them plan their transportation and logistics accordingly, and feel more comfortable and familiar with the new location.Blurred image of a person moving a box.

4. Encourage Questions

After you’ve made the initial announcement about the company move, it’s essential to create an open and supportive communication channel that allows your employees to ask questions and voice any concerns they may have. 

Encourage your employees to ask questions during the announcement itself and let them know that they can also reach out to you via email, phone or in-person meetings to discuss any issues or challenges related to the move.

Consider providing your employees with a dedicated point of contact who can address any specific concerns or questions related to the move. This can be a team leader, HR representative or relocation specialist who can provide your employees with personalized support and guidance throughout the transition period.

By creating an open and collaborative communication channel, you’ll not only help address any potential issues or concerns related to the move but also foster a positive and supportive work environment that values employee feedback and engagement. This, in turn, can lead to higher employee morale, productivity and loyalty. Coworkers laughing together.

5. Celebrate!

Moving to a new office is a significant milestone for any company; it’s important to celebrate this achievement with your employees. Consider organizing a launch party or a team-building event to mark the occasion and help your team settle into the new space.

Hosting a launch party can be a great way to show your appreciation for your employees’ hard work and dedication during the move. It can also be an excellent opportunity to introduce your company to your new neighbors and build relationships with other businesses and organizations in the area.

Some fun ideas for a launch party could include a themed event or an open house, where employees can explore the new office space and participate in team-building activities. You can also provide food, drinks and entertainment. 

By celebrating your move with your employees, you’ll not only help build a sense of community and camaraderie within your team but also create a positive and memorable experience that will help everyone feel more connected to the new office and excited about the future of your business.

Trust Wheaton World Wide With Your Office Move

We hope these tips have been helpful for you as you plan your office relocation! At Wheaton World Wide, we understand that moving can be overwhelming and we’re here to make it as efficient and effortless as possible. Browse our website for resources and guides on moving. And once you’re ready to make it happen, contact Wheaton today to get started with your corporate move.

Share This Post

Back to Top